Leave Calendar

This screen displays the Leave Calendar which loads the Leave Planner. This enables you to see and input dates, leave entries and entitlements in one viewing.

Employees get to apply for Leaves via this screen.

(Hover over with your mouse to see the sample image in full size.)

Prerequisites

• No prerequisites

Rules and Guidelines

• The Leave Calendar is available for all User Types:
  • Employee - This User can access an Individual Leave Planner. Employees have Read-only Access to the Team Planner, in Month-view, where they can also see various employees within their team.
  • Manager - This User can access an Individual (selected employee) Leave Planner. Managers/ Administrators can also access and update the Team Planner where they may view multiple employees, in month -view.
  • HR - This User can access an Individual (selected employee) Leave Planner in month-view and 12 months-view. HR Users can also access and update the Team Planner where they may view multiple employees, in month-view.

• The color selection is not available for Managers, thus, the default system colors will be used.

• In entering employee absence, the Manager must select the relevant Start Date with the employee selected. Should there be more than one employee selected, the Manager will be asked to selected just one employee to whom the leave will be applied.

• All Managers can select from their subordinates rather than peers.

• Only Administrators can delete Sick Leave where SSP is paid. Sick Leave paid can only be deleted if there are no entries after the Sick event. Should there be a need to delete an entry at the middle portion of the record (i.e. not the last record), Administrators have to delete all the other records and re-insert those records once the middle entry has been deleted.

• Leave Work Patterns can be used to block book an entire leave request and to deduct days/hours/weeks from the entitlement only. In the case of a Zero Hour work pattern, the user must select every day in the span and the Default Week Days from the Plan should be used as holiday for each week booked.
• Overbooking is allowed in the Leave Calendar. This option, which is defined as a value in the Plan Rules, allows accrued holiday yet to be allocated/worked to be taken if approved.
• The message "Maximum Accrual limit reached for this holiday year, try using another leave type" will be displayed when the employee is at the limit of the Maximum Accrual in his or her Plan.
• Booking leaves in the following holiday year will use the Plan's full year entitlement and will not have an impact on the Leave Taken or Remaining Balance. The system is configured to handle any correction via the Yearend Holiday Reset process.

Sections